Export Check B.V. respects the privacy of its customers and business relations and considers the careful handling of personal data to be of great importance. This privacy statement sets out how we collect, process, and protect personal data in accordance with the General Data Protection Regulation (GDPR).
Contact details
Company name: Export Check B.V.
Address: Curieweg 6
Postal code/city: 2408BZ Alphen aan den Rijn
Phone number: +31 (0)85 – 301 43 50
Email address: [email protected]
Chamber of Commerce number: 86784072
Personal data we process
Export Check B.V. processes personal data that you provide to us directly or that is collected in the context of providing our services. The following categories of personal data may be processed by us:
- First and last name
- Address details
- Phone number
- Email address
- Username and password (if applicable)
- Bank details (only if necessary for processing payments)
- Information provided through contact forms (e.g., complaints or questions)
- Information about your browsing behavior and cookies
Purposes and legal bases for processing
Your personal data is processed for the following purposes:
- Analyzing and improving our services and website (e.g., via Google Analytics)
- Executing agreements, such as processing payments and deliveries
- Maintaining communication about products and services
- Sending personalized advertisements and newsletters, if consent has been given
- Complying with legal obligations, such as fiscal retention requirements
Legal bases for processing:
- Consent of the data subject (e.g., for sending newsletters)
- Necessity for the execution of an agreement
- Compliance with legal obligations
- Legitimate interest (e.g., for marketing purposes or optimization of our services)
Processing of minors’ data
We do not process personal data of individuals under 16 years of age without explicit consent from a parent or legal guardian. If we have received personal data from minors under 16 without our knowledge, we kindly request you to inform us as soon as possible so that we can remove the data in question.
Automated decision-making
Export Check B.V. does not make decisions based on automated processing that have legal consequences or that can significantly affect data subjects. All decisions regarding personal data are checked and processed by authorized employees of Export Check B.V.
Retention periods
We do not retain your personal data longer than necessary for achieving the purposes for which the data was collected, unless a longer retention period is legally required. Our retention periods are as follows:
- Personal data related to financial transactions are retained in accordance with the legal fiscal retention requirement of seven (7) years
- Data related to contact requests or complaints are retained for the period necessary to properly handle your request or complaint
Sharing personal data with third parties
Export Check B.V. only provides your personal data to third parties if this is necessary for the execution of an agreement, for compliance with legal obligations, or when you have given explicit consent. We do not sell your personal data to third parties. We may share your personal data with the following categories of third parties:
- Payment processors (for processing payments)
- IT service providers (e.g., for hosting and maintenance of our website)
- External advisors, such as accountants or legal service providers (if necessary)
We enter into data processing agreements with all processors who process personal data on our behalf to ensure they maintain the same level of security and confidentiality as we do.
Cookies and similar technologies
Our website uses cookies and similar technologies to analyze website usage, optimize it, and show personalized advertisements. This includes the use of:
- Functional cookies: for the proper functioning of the website
- Analytical cookies: such as Google Analytics, for collecting statistics about website usage
Your rights
Under the GDPR, as a data subject, you have the following rights regarding the processing of your personal data:
- Right of access: You have the right to obtain access to the personal data we process about you
- Right to rectification: If your data is incorrect or incomplete, you can request correction
- Right to erasure: You can request the deletion of your personal data, provided this does not conflict with legal obligations
- Right to restriction of processing: You can request to limit the processing of your personal data
- Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format or have it transferred to another controller
To exercise any of these rights, you can submit a request via [email protected]. We will process your request within four weeks. To verify your identity, we may ask you to provide a copy of a valid ID. We request that you black out your photo, MRZ (machine readable zone), passport number, and Citizen Service Number (BSN) on this copy to protect your privacy.
Security of personal data
Export Check B.V. takes appropriate technical and organizational measures to protect the personal data we process against loss, unauthorized access, publication, or unlawful processing. For example, we use encrypted communication systems and firewalls.
Third-party websites
Our privacy policy does not apply to third-party websites that are linked from our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend reading the privacy policy of the relevant websites before providing personal data.
Questions or complaints
If you have questions about this privacy policy or if you wish to file a complaint about how Export Check B.V. processes your personal data, you can contact us at [email protected]. Additionally, you have the right to file a complaint with the supervisory authority, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), via https://autoriteitpersoonsgegevens.nl.